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Project Online Migration & Transition

Project Online is retiring on 30 September 2026.

Microsoft customers need to plan their next step. CPS provides expert guidance and migration services to help you choose the right path forward based on your organisation’s needs.

CPS makes moving to the modern Microsoft Planner seamless, smart, and future-ready.

Fast, efficient migration from Project Online to Microsoft Planner
End-to-end support; assessment, planning, migration, and adoption
Expert team with PPM migration experience guiding you every step

Review What's Changing

Why Act Now?

Microsoft is transitioning to a modern, unified platform—Microsoft Planner—combining task management, project planning, and portfolio oversight.

CPS helps you:

Understand what’s changing and why it matters.
Assess your current setup and future needs.
Build a tailored migration roadmap that fits your organisation

Here are the options available:

Microsoft Planner

Fast, efficient migration from Project Online to Microsoft Planner, with CPS guiding you every step.
End-to-end support; from assessment and planning through migration, adoption, and optimisation.
Expert team; decades of PPM migration experience to ensure a smooth, low-risk transition.
CPS Solution Accelerators; ready-to-use templates, governance frameworks, and reporting packs to extend Planner’s capabilities, accelerate adoption, and deliver business value faster.
Already included in your license if you have Planner and Project Plan 3 or Planner and Project Plan 5.
A modern, intelligent work management platform with AI-powered planning, Teams integration, and Power Platform flexibility.

Project Server Subscription Edition

On-premises option for organisations who require a server-based deployment.
Ideal for highly regulated environments or those needing full control of infrastructure.
Supported as part of Microsoft’s long-term roadmap for customers who cannot move to the cloud.

Dynamics 365 Project Operations:

Best suited for organisations needing end-to-end project business management.
Combines project planning with resource management, finance, and billing capabilities.
Perfect for professional services and project-driven businesses that require ERP-level integration.

Partner Solutions

Extend your environment with trusted third-party tools:
edison365; A Microsoft-based platform for ideation, business case development and value realisation. We can showcase the platform and arrange demos to help you assess how edison365 can support your organisation. Read more

Book your Project Online Readiness Consultation today

Project Online
Migration
Process:

Step 1: Assess & Plan Your Project Online Migration

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Review your current Project Online environment including projects, custom workflows, reporting, and integrations.
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Identify dependencies, risks, and future requirements to create a tailored migration roadmap.
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Build a business case for migration – CPS helps outline costs, benefits, and ROI, giving you confidence to gain stakeholder approval.
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Explore licensing and scalability options to align your new environment with Microsoft’s roadmap.

Step 2: Design & Prepare Your New Environment

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Set up a future-ready environment aligned to your organisation’s PMO standards.
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Recreate or reimagine workflows, approvals, and governance models.
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Rebuild Power BI dashboards and reporting to deliver better real-time insights.
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Ensure integrations with Microsoft Teams, Power Platform, and other tools are ready.

Step 3: Migrate & Validate Project Online Data

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Migrate your Project Online data, permissions, and configurations into your new environment securely.
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Run pilot migrations to validate accuracy, performance, and user adoption.
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Ensure historical data, project structures, and custom fields remain intact during the transition.
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Validate reporting, integrations, and workflows in the new environment.

Step 4: Adopt & Optimise

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Provide training and change management to drive adoption across teams.
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Implement governance, security, and compliance structures.
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Unlock advanced features such as AI-powered planning, automation, and Power Platform integration to deliver long-term business value.
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Continuous optimisation to ensure your migration from Project Online delivers measurable outcomes.

Who Should Consider This

Organisations currently using Project Online (PWA-based PPM).
Those ready to take advantage of the new Microsoft Planner, a unified, intelligent solution for modern project delivery.
Admins and project leaders seeking a structured, low-risk migration plan.
Teams needing a partner for post-migration training, governance, and adoption support.

Start Your Journey Now

Why Choose CPS?

Proven expertise

Over 20 years of delivering Microsoft PPM solutions and trusted migrations.

Structured, low-risk approach

A step-by-step methodology to assess, plan, migrate, and optimise without disrupting your business.

CPS Solution Accelerators

Ready-to-use templates, governance frameworks, and reporting packs designed to extend Microsoft Planner, accelerate adoption, and deliver value faster.

Future-ready outcomes

Unlock AI-powered planning, Power Platform automation, and seamless Microsoft 365 integration.

End-to-end support

From business case development and technical migration to training, adoption, and optimisation.

Explore Our Case Studies

Client Success Showcase

CPS helped GWR migrate from a legacy system to Planner in just 4 months, with minimised service downtime, and unlocked new Power BI dashboards for executive insights.

Great Western Rail

Barking Council embraced Planner with CPS, delivering version one in 6 weeks and gaining AI-driven planning features immediately.

Barking, Havering and Redbridge University Hospitals NHS Trust (BHRUT)

Don’t Wait. Prepare for Project Online Retirement Now

The Project Online end-of-life date is 30 September 2026.

Organisations that start their migration early will reduce risk, protect data, and enable their teams to benefit from Microsoft Planner’s modern, connected work management; enhanced with the CPS Solution Accelerators for faster adoption, governance, and reporting.

Book your Project Online Readiness Consultation today and start your migration journey with CPS.

Frequently Asked Questions

What exactly is being retired?

When is Project Online retiring?

Will my current projects in Project Online stop working before the official retirement date?

Why is Microsoft retiring Project Online?

Why should I choose CPS for Project Online deployment?

What are my options after Project Online retires?

Is Planner included in my Microsoft 365 subscription?

What is the Project Manager agent?

Can I continue using Project desktop?

What happens to my Project Online projects at the end of September 2026?

I’m an existing customer of Project Online, when will I stop being able to create new tenants?

What is happening to Project Server 2016 and Project Server 2019?