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Project Online is Retiring: What You Need to Know & How to Plan Ahead

Published 05/09/2025

Author: The CPS Team

Microsoft has confirmed that Project Online will be retired on 30th September 2026.

That doesn’t feel far away, so for organisations who rely on Project Online every day, it’s important to start planning now. This change may seem daunting, but it’s also a chance to modernise your project management approach and your platform.

Read Our Whitepaper

What’s changing?

October 1, 2025: End of sale for Project Online-only SKUs for new customers.
Project Online will continue to run until 30th September 2026.
From September 2025, organisations will have 13 months to prepare for the switch-off.
After the retirement date, access to Project Online will end completely.
For customer on Project Server Subscription Edition, you will continue to be supported

What’s the alternative?

The future of Microsoft’s project management is the new Microsoft Planner and the Planner Power App.

Launched in 2023, Planner is a single, intelligent solution that brings together team-level task management, project planning, and enterprise-grade portfolio management into one platform.

With Microsoft Planner you can:

Manage all your work in one place – from simple to complex projects.
Stay on track with AI-powered assistance – automatically organise, prioritise, and schedule tasks.
Collaborate seamlessly – integrate with Microsoft Teams and Microsoft 365.
Gain real-time insights – track progress and outcomes with built-in reporting and Power BI integration.

How CPS supports your transition

At CPS, we’ve guided organisations of all sizes through digital transformation, and we’re helping Project Online customers move confidently to Microsoft Planner.

Our structured approach ensures a smooth, secure, and future-ready transition:

Define

Understand your current ways of working, the effort involved and build a compelling case.

Discover

Review your current Project Online environment and map requirements.

Design

Define the right transition plan, including costs and licensing.

Deliver

Migrate your data, workflows, and reports with minimal disruption.

Drive Value

Train your teams, support adoption, and optimise your new solution.

CPS Accelerators

If you’ve been on Project Online for a while, our
pre-configured accelerators help you get going quickly.

We don’t just help you migrate; we help you unlock the full potential of Microsoft Planner.

Learn more

Why start now?

2026 might feel distant, but successful migrations take time. Starting early gives you the space to:

Test solutions, train your people and avoid last-minute disruption.

Watch: Project Online Retirement FAQs Answered

Who we've helped

Doctor talking with a smiling patient sharing information on a clipboard

Healthcare

Barking, Havering and Redbridge University Hospitals NHS Trust (BHRUT)

BHRUT faced challenges in managing clinical safety assessments for digital applications. They collaborated with CPS and Microsoft to implement DASH, improving communication, resource management, and compliance.

Transport

Network Rail

The Wales and West region in Network Rail identified a gap in tracking and managing non-infrastructure projects. They needed a scalable, tailored solution to manage a growing number of projects without a centralised system.