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Top 5 Ways to Use Copilot in Word to Speed Up Document Creation

Published 09/07/2025

Author: Danielle Sutton

Top 5 Ways to Use Copilot in Word to Speed Up Document Creation

Welcome to our “Top Tips for Copilot” blog series, your go-to guide for unlocking practical, real-world value from Microsoft’s AI tools. From Microsoft 365 Copilot in Word, Excel, and Outlook to the power of Copilot Studio and custom Copilot Agents, we’re breaking down how to use AI to drive real productivity gains and smarter ways of working across your organisation. Whether you’re in the early stages of AI adoption or looking to scale innovation with bespoke solutions, these blogs are designed to support your business growth, spark new ideas, and help you build confidence in using AI, securely, responsibly, and effectively.

Let CPS help you go from exploration to execution with AI. Stay tuned for more actionable insights to supercharge your teams with Microsoft Copilot.

In our first post of the series we are exploring the top 5 ways to use copilot in Word. Creating documents can sometimes feel like a never-ending task, but with Microsoft 365 Copilot in Word, you can transform your document creation process into a breeze. Whether you’re drafting reports, summarising meeting notes, or rewriting content for tone or clarity, Copilot has got your back. Here are the top 5 ways to use Copilot in Word to speed up document creation.

1. Drafting Reports Like a Pro

Drafting reports can be a daunting task, especially when you’re staring at a blank page. But fear not, Copilot is here to help!

  • Auto-generate content: Simply provide Copilot with a brief overview or key points, and watch as it generates a well-structured draft for you.
  • Incorporate data: Copilot can pull in data from Excel or other sources, making it easy to include charts, tables, and statistics in your report.
  • Consistent formatting: Ensure your reports have a consistent look and feel by using Copilot to apply predefined styles and templates.

2. Summarising Meeting Notes

Meeting notes are essential, but they can be time-consuming to write and even more tedious to read. Copilot can help you create concise and informative summaries.

  • Highlight key points: Copilot can identify and highlight the most important points from your meeting notes, making it easier for readers to grasp the main takeaways.
  • Action items: Automatically generate a list of action items and assign them to the relevant team members.
  • Follow-up reminders: Set reminders for follow-up tasks and ensure nothing falls through the cracks.

3. Rewriting Content for Tone and Clarity

Sometimes, the content you have just doesn’t hit the mark. Whether it’s too formal, too casual, or just plain confusing, Copilot can help you rewrite it for the perfect tone and clarity.

  • Adjust tone: Specify the desired tone (e.g., professional, friendly, urgent) and let Copilot rewrite your content to match.
  • Simplify language: Copilot can help you simplify complex sentences and jargon, making your content more accessible to a wider audience.
  • Improve readability: Enhance the overall readability of your document by having Copilot suggest and implement changes.

4. Collaborating with Ease

Collaboration is key in today’s work environment, and Copilot makes it easier than ever to work together on documents.

  • Real-time collaboration: Work on documents simultaneously with your team, with Copilot ensuring that changes are seamlessly integrated.
  • Track changes: Keep track of who made what changes and when, making it easy to review and approve edits.
  • Comments and suggestions: Use Copilot to generate comments and suggestions, providing valuable feedback to your collaborators.

5. Enhancing Productivity with Templates and Styles

Templates and styles are your best friends when it comes to speeding up document creation, and Copilot can help you make the most of them.

  • Predefined templates: Choose from a variety of predefined templates for different types of documents, from reports to newsletters.
  • Custom styles: Create and apply custom styles to ensure your documents have a consistent and professional appearance.
  • Quick formatting: Use Copilot to quickly format your document, applying headings, bullet points, and other elements with ease.

With these top tips, you’ll be well on your way to becoming a document creation wizard with Microsoft 365 Copilot in Word. Not only will you save time and effort, but you’ll also produce high-quality documents that are sure to impress. So go ahead, give Copilot a try, and watch your productivity soar!

Remember, even the best writers need a little help sometimes, and with Copilot by your side, you’ve got the perfect writing assistant to guide you every step of the way. Happy writing!

Ready to transform the way you work with Microsoft Copilot?

At CPS, we specialise in helping organisations accelerate their AI journey, turning everyday tools like Word into powerful productivity engines. As a leading Microsoft Solutions Partner for Modern Work and Data & AI, and the UK’s #1 Copilot partner, we bring unmatched expertise in readiness, governance, deployment, and adoption.

Our proven methodologies ensure secure, compliant, and high-impact rollouts tailored to your sector. Whether you’re just getting started or looking to scale Copilot enterprise-wide, CPS is your trusted partner to unlock real value, fast. Let’s reimagine what your people can do with AI. Get in touch with CPS today.

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